Interpreter (REF: COR 15)

Closing Date: 12 November 2026
Salary: R 373 129.02 per annum (Post level T11 of a Grade 4 Municipality)

Requirements:

• A relevant 3-year tertiary (NQF Level 6) qualification majoring in language practice /Translation and Interpreting or Linguistics.
• 2-5 Years of relevant experience as a translator/interpreter.
• Computer literate (MS applications).
• Code B driver’s licence.
• Demonstrate proficiency in English, Afrikaans, isiXhosa (Written and Verbal), including the ability to provide simultaneous and/or consecutive interpreting services
• Good human relations, interpersonal, and communication skills.
• Ability to give attention to detail.
• High level of responsibility.
• Ability to work under pressure and to handle conflict.
• Must be fit and healthy to carry out duties with good eyesight, hearing, and speech ability.
• Must be mentally fit and able to do the work and function effectively in difficult working conditions.
• The incumbent must have a high level of concentration and mental alertness and the ability to cope with stress.
• Fluent in at least 2 of the 3 languages spoken in the Western Cape, Afrikaans, English or IsiXhosa.

Duties

• Undertake written translations by receiving documents for translation and, using a computer and dictionary, translating into and from Afrikaans, English, and Xhosa.
• Arrange for typing of translated documents; Check documents for typing errors and return for further
• administrative attention and arrange external translation by a service provider if so approved by the Manager.
• Translate municipal documents such as: Reports; Brochures; Letters; Policies; Training material; Official forms and charge sheets; Questionnaires/adverts and notices; Press releases and any other material submitted by any directorate in two of the three official languages of the province.
• Translate recommendations and summaries of items that were served before Council and its Committees.
• Forward translation requests electronically, via e-mail or telephonically.
• Proofread all translations prior to dispatching back to the requestor and typing of translated documents.
• Editing a broad spectrum of documents in isiXhosa and /or English and translating PowerPoint slides for public participation.
• Liaising with PANSALB structures such as the Provincial Language committees.
• Ensure the successful implementation of the municipal language policy by liaising and communicating with other municipalities regarding language issues.
• Perform Interpretation Services by acting as interpreter when required, e.g. at council meetings, council with public gatherings, and disciplinary hearings in order to provide proper interpretation services.
• Arrange committee meetings as assigned and arrange audio recordings of meetings in all meetings.
• Collect agenda items for submission to the committee.
• Obtain outstanding information needed for compilation of agenda items and liaise with departments and bodies.
• Arrange for typing of agendas and scrutinize agendas and submit them to the Senior Administrative Officer.
• Monitor printing and distribution of agendas.
• Assist with specific logistical and procedural requirements associated with Council's meetings and Committee support functions
• Provide information on meeting procedures
• Allocate secretarial resources in accordance with the status and complexity of meetings and submit completed schedules for approval and execution
• Ensure that security measures are in place and that unauthorized persons do not gain access to the recording system, which is located in the Council Chambers for meeting purposes.
• Refer to Council's schedule of meetings and arrange and confirm the venue with due consideration to the number of delegates attending and facilities required.
• Assist with the compilation of Council's annual programme of scheduled meetings
• Provide secretarial support in terms of minute-taking to various
• Committee and Sub Committee meetings. Compile committee agendas and attend meetings.
• Ensure that all supporting information is included with specific items to eliminate any possible confusion
• Responsible for scrutinizing all draft agendas for correctness of language prior to having it signed and distributed
• Circulate notifications, agendas and minutes of previous meetings to members.
• Arrange pre-meeting discussions with stakeholders if required and take necessary steps relating to arranging and preparation of meetings and submit draft minutes to Manager.
• Access and make information available before the meetings to the Chairperson and/or representatives on specific items for discussion, referring to Council's resolutions, reports and correspondence.
• Support with regard to various logistical arrangements. Ensure effective sound recordings of all council meetings.
• Responsible for completion of CD recordings and protection thereof and arrange that committee decisions be conveyed to internal
• departments and sections and arrange discussions to facilitate implementation of decisions when necessary.
• Liaise and consult with supervisor regarding implementation of committees and diarize matters for follow-up and ensure final disposal.
• Arrange for committee items serve at the next approval level, when applicable.
• Obtain quotations in respect of municipal assets and stationery.
• Liaise with service providers with regard to relevant documents, specifications, delivery logistics and site visits.
• Comply with the relevant supply chain management processes in terms of approval, requisitions and order numbers.
• Inform the Manager: Administration of any administrative delay, matter, issue, or issues perceived whilst obtaining quotations.
• Complete all processes, including submission of invoices, and inform the service provider of pay date.
• Ensure that the delivery service of assets obtained is smoothly organized and that assets are barcoded.
• Assist the Manager: Administration with the tender process, seek quotations and requisitions.
• Liaise with the applicable service provider on the requirements and specifications for translations.
• Ensure an effective translation service and receive letters to be responded to
• Obtain relevant information to prepare a written response
• Draft a letter to respond and submit to the supervisor and manager for approval.
• Undertake follow-up, when necessary, in order to ensure that correspondence, as assigned, is duly responded to
• Perform general administrative tasks related to administrative functions to ensure effective translation services
• Liaise with supervisor as necessary to ensure that general administrative tasks are well performed.
• Liaise with the applicable service provider regarding the requirements, specifications and prescriptions with regard to translations.

Committee Officer (REF: COR 13)

Closing Date: 12 November 2026
Salary: R 316 061.15 per annum (Post level T10 of a Grade 4 Municipality)

Requirements:

• National Diploma (NQF 6) in Administration or a Secretarial National Diploma (NQF 6) or equivalent.
• Computer literacy (MS Applications).
• 3-5 years of relevant administrative experience required (corporate minute-taking and Quality Assurance).
• A valid Code B driver's licence.
• Good supervision, human relations, interpersonal, and communication skills.
• Ability to give attention to detail.
• Must be fit and healthy to carry out duties.
• Good eyesight, hearing, and speech ability
• Must be able to function effectively in difficult working conditions.
• Must be mentally fit and able to do the work.
• High level of responsibility, ability to work under pressure, and ability to handle conflict.
• Fluent in 2 of the 3 languages spoken in the Western Cape: Afrikaans, English, or IsiXhosa.
• Please note: A performance agreement is also applicable to this position, whereby the employer reserves the right to institute a performance management program.

Duties:

• Co-ordinate specific logistical and procedural requirements associated with the Council’s meetings and Committee support functions
• Provide information on meeting procedures and serve as custodian of such proceedings
• Allocate secretarial resources in accordance with the status and complexity of meetings and submit completed schedules for approval and execution.

• Communicate with Departmental Heads regarding the inclusion of items in agendas.
• Plan and source information in conjunction with the various Departments.
• Obtain information from Departments in order to finalize planning for items for specific agendas.
• Communicate resolutions to the various stakeholders in expediting the action deriving from it.

• Provide secretarial support to various Committees and Sub-Committees' sittings.
• Communicate with Office Bearers to establish items for inclusion on the agenda.
• Submit investigational and general reports and proposals supporting agenda items.
• Ensure that all supporting information is included with specific items to eliminate any possible confusion.
• Responsible for scrutinizing all draft agendas for correctness prior to having it signed and distributed.
• Circulate notifications, agendas, and minutes of previous meetings to Access and make information available prior to the meetings to the Chairperson and/or representatives on specific items for discussion, referring to Council's resolutions, reports and correspondence.
• Support with regard to various logistical arrangements.
• Ensure effective sound recordings of all council meetings.
• Responsible for the completion of CD recordings and protection thereof.
• Assist the Manager of Administration with the tender process, seeking quotations and requisitions.

• Co-ordinate the compilation of Council agendas and minutes as well as reports to Standing Committees.
• Type and print all official and general documents through word processing.
• Responsible for the compilation and generation of all official documents for inclusion in the relevant agendas and minutes of the Council’s Committees.
• Translating municipal documents such as reports, Letters or any other documentation in at least two of the official languages of the Western Cape.
• Translate recommendations and summaries of items that were served before Council and its Committees.
• Forward translation requests electronically, via e-mail or telephonically.
• Proofread all translations prior to dispatching back to the requestor and typing of translated documents.
• Translate PowerPoint slides for public participation.
• Ensure the successful implementation of the municipal language policy by liaising and communicating with other municipalities regarding language issues.

Senior Administrative Officer (REF: FIN 2)

Closing Date: 12 November 2026
Salary: R 373 129.02 per annum (Post Level T11 of a Grade 4 Municipality)

Requirements:

• Grade 12
• National Diploma (NQF6) in Public Administration / Public Management.
• Computer literacy (MS Applications).
• A valid Code B driver's licence.
• 5 - 8 years’ experience.
• Discretion and trustworthiness.
• The ability to be proactive and take initiative.
• Organisational, planning, and multitasking skills.
• Good human relations, interpersonal, and communication skills and the ability to prioritize and organize.
• Ability to give attention to detail and accuracy.
• Positive, can-do attitude, flexibility and adaptability, and a high level of responsibility.
• Judgment and decision-making ability.
• Ability to work under pressure and with tact and diplomacy.
• Ability to deal with conflict situations, uphold a strict level of confidentiality, and have good telephone etiquette.
• Fluent in 2 of the 3 languages spoken in the Western Cape: Afrikaans, English or IsiXhosa.
• Please note: A performance agreement is also applicable to this position, whereby the employer reserves the right to institute a performance management program.

Duties:

• Preparing office circulars based on directives/decisions taken at management meetings and formulating responses to correspondence received to facilitate clarification and understanding in collaboration with the Director of Financial Services.
• Collating information and/or conducting routine investigations to establish facts for inclusion in responses to internal/external communications (position papers, reports, etc.).
• Identifying the key deliverables and immediate goals detailed in the Municipality's strategic plans (Integrated Development Plan, Budget, Service Delivery Budget Implementation Plan, etc.).
• Maintaining the Service Delivery Budget Implementation Plan of the Directorate on the electronic performance management system and ensuring the correctness of details in collaboration with the Director of Financial Services.
• Take all steps relating to arrangements of meetings and the preparation of Directorate­ Financial Services.
• Provide fully functional secretarial support to various Committees and Sub-Committees sitting (Directorate of Financial Services Department) by taking notes and preparing draft minutes at meetings as directed by the Director of Financial Services.
• Attend specific meetings as directed, record discussions, and prepare and circulate minutes to directorates outlining agreed steps and actions.
• Interacting with personnel with a view to consolidating, referring, and responding to specific enquiries or clarifying routine procedural interpretation and understanding.
• Liaise with both internal and external stakeholders on the Director of Financial Services' matters as directed.
• Communicate with departmental heads regarding the inclusion of items on agendas as directed
• Interact with the Director of Financial Services continuously to establish an effective base of communication in the continuation of tasks
• Interact with Directorates to obtain views and opinions and to provide guidance with routine problem-solving
• Communicating with the Director of Financial Services and/or directorates and establishing critical priorities for scheduling purposes.
• Organising, confirming, updating, and scheduling the Director of Financial Services' diary and annual calendar, meetings and appointments with the Executive Mayor, Speaker, Councillors, Directors, external parties, etc., arranging venues and attending to catering requirements and/or alerting or indicating priority/urgent actions requiring attention.
• Performing work assignments using word processing and database software or other office applications (MS Office, etc.) to access, sort, merge, and/or update data or documents and to compose correspondence, PowerPoint, spreadsheets, reports, schedules, etc. from drafts, transcripts, recorded dictation, taped recordings or verbal instructions.
• Providing expert MS Word and Excel processing and related support services associated with the compilation of reports and documents by inserting graphs/tables, page breaks/numbers, editing, and ensuring that the table of contents is correct.
• Attending to telephone calls and visitors to the Department, establishing the nature of visits and directing requests to appropriate personnel, maintaining professional telephone etiquette, and ensuring that visitors are received in such a manner that the professional image of the Office is enhanced.
• Liaise effectively with internal departments and external organisations on behalf of the Director of Financial Services.
• Co-ordinating the decor and layout, food/beverage service, invitations, venue reservations, protocol requirements, etc. for executive events and functions, and liaising with relevant service providers.
• Preparing and obtaining quotations for the procurement of goods and services for the event/function, arranging the printing/photocopying of relevant material, and distributing invitations in accordance with the invitation list.
• Monitor financial control over the Departmental CAPITAL expenditure vote, ensuring that all Managers who report to the Director of Financial Services keep the budget within the expenditure projects.
• Coordinate requisitions for orders on financial systems for the Directorate
• Contact with the public and other departmental staff concerning departmental matters by effective personal Contact, telephonic conversations, and written communication concerning departmental matters, e.g., service requests, payments, orders, and complaints
• Give verbal feedback to the superior regarding the area of responsibility.

Senior Administrative Officer (REF: TEC 2)

Closing Date: 12 November 2026
Salary: R 373 129.02 per annum (Post Level T11 of a Grade 4 Municipality)

Requirements:

• Grade 12
• National Diploma (NQF6) in Public Administration / Public Management.
• Computer literacy (MS Applications).
• A valid Code B driver's licence.
• 5 - 8 years’ experience.
• Discretion and trustworthiness.
• The ability to be proactive and take initiative.
• Organisational, planning, and multitasking skills.
• Good human relations, interpersonal, and communication skills and the ability to prioritize and organize.
• Ability to give attention to detail and accuracy.
• Positive, can-do attitude, flexibility and adaptability, and a high level of responsibility.
• Judgment and decision-making ability.
• Ability to work under pressure and with tact and diplomacy.
• Ability to deal with conflict situations, uphold a strict level of confidentiality, and have good telephone etiquette.
• Fluent in 2 of the 3 languages spoken in the Western Cape: Afrikaans, English or IsiXhosa.
• Please note: A performance agreement is also applicable to this position, whereby the employer reserves the right to institute a performance management program.

Duties:

• Preparing office circulars based on directives/decisions taken at management meetings and formulating responses to correspondence received to facilitate clarification and understanding in collaboration with the Director, Technicon Services.
• Collating information and/or conducting routine investigations to establish facts for inclusion in responses to internal/external communications (position papers, reports, etc.).
• Identifying the key deliverables and immediate goals detailed in the Municipality's strategic plans (Integrated Development Plan, Budget, Service Delivery Budget Implementation Plan, etc.).
• Maintaining the Service Delivery Budget Implementation Plan of the Directorate on the electronic performance management system and ensuring the correctness of details in collaboration with the Director of Technical Services.
• Take all steps relating to arrangements of meetings and the preparation of Directorate­ Technical Services.
• Provide fully functional secretarial support to various Committees and Sub-Committees sitting (Directorate of Technical Services Department) by taking notes and preparing draft minutes at meetings as directed by the Director of Technical Services.
• Attend specific meetings as directed, record discussions, and prepare and circulate minutes to directorates outlining agreed steps and actions.
• Interact with personnel with a view to consolidating, referring, and responding to specific enquiries or clarifying routine procedural interpretation and understanding.
• Liaise with both internal and external stakeholders on the Director of Technical Services' matters as directed.
• Communicate with departmental heads regarding the inclusion of items on agendas as directed
• Interact with the Director of Technical Services continuously to establish an effective base of communication in the continuation of tasks
• Interact with Directorates to obtain views and opinions and to provide guidance with routine problem-solving
• Communicating with the Director of Technical Services and/or directorates and establishing critical priorities for scheduling purposes.
• Organising, confirming, updating, and scheduling the Director of Technical Services' diary and annual calendar, meetings and appointments with the Executive Mayor, Speaker, Councillors, Directors, external parties, etc., arranging venues and attending to catering requirements and/or alerting or indicating priority/urgent actions requiring attention.
• Performing work assignments using word processing and database software or other office applications (MS Office, etc.) to access, sort, merge, and/or update data or documents and to compose correspondence, PowerPoint, spreadsheets, reports, schedules, etc. from drafts, transcripts, recorded dictation, taped recordings or verbal instructions.
• Providing expert MS Word and Excel processing and related support services associated with the compilation of reports and documents by inserting graphs/tables, page breaks/numbers, editing, and ensuring that the table of contents is correct.
• Attending to telephone calls and visitors to the Department, establishing the nature of visits and directing requests to appropriate personnel, maintaining professional telephone etiquette, and ensuring that visitors are received in such a manner that the professional image of the Office is enhanced.
• Liaise effectively with internal departments and external organisations on behalf of the Director of Technical Services.
• Co-ordinating the decor and layout, food/beverage service, invitations, venue reservations, protocol requirements, etc. for executive events and functions, and liaising with relevant service providers.
• Preparing and obtaining quotations for the procurement of goods and services for the event/function, arranging the printing/photocopying of relevant material, and distributing invitations in accordance with the invitation list.
• Monitor financial control over the Departmental CAPITAL expenditure vote, ensuring that all Managers who report to the Director of Technical Services keep the budget within the expenditure projects.
• Coordinate requisitions for orders on financial systems for the Directorate
• Contact with the public and other departmental staff concerning departmental matters by effective personal Contact, telephonic conversations, and written communication concerning departmental matters, e.g., service requests, payments, orders, and complaints
• Give verbal feedback to the superior regarding the area of responsibility.